Executive Team

The league is managed by a volunteer Executive Committee who is elected at the Annual General Meeting held just prior to the end of season banquet each year. Any Blackburn Ladies Softball League player in good standing can be nominated and/or elected to the Executive Committee by putting their name forward during the call for nominations. If more than one player is nominated for a postion, there will be a vote held at the Annual General Meeting.

The 2024 Executive Committee consists of:

President	Meg Vanderbeken	blslpresident@gmail.com
Vice-President	Nicole Lee	blslvicepresident@gmail.com
Treasurer	Sophie DeGrandpré	blsltreasurer2@gmail.com
Secretary	Désirée Yaxley	blslsecretary@gmail.com
Public Relations	Ashley Cathcart-McKinnon	PR4blsl@gmail.com
Social Director	Dee Wright	blslsocial2@gmail.com
Tournament Coordinator	Alannah Gosnell	blsltournament2@gmail.com
Equipment Manager	Robyn Metz	blslequipment1@gmail.com
Website Coordinator	Sophie Pommainville	blslwebmaster@gmail.com
Fundraising Coordinator	vacant / inoccupé	blslfundraiser@gmail.com

There will be at least one Executive member on each team to ensure all teams have representation on the Committee.

The Executive Committee is jointly responsible for ensuring the smooth running of the league. Their main function is to create a positive environment so that players can focus on developing new skills and enjoy the game. Together, the Executive is responsible for:

Creating balanced teams at the beginning of the season.
Setting the regular season and playoff schedules.
Managing any required changes in a way that is fair for the teams and creates minimal disruption for the league.
Establishing registration fees at the beginning of each season.
Approving the annual budget estimates.
Encouraging input from league members on the running of the league and responding to any concerns or suggestions in a timely manner.
Resolving any disciplinary matters.

The President is specifically responsible for:

Overseeing the general operation of the league.
Booking diamonds.
Booking the umpires and acting as the liaison between the umpires and the league.
Maintaining records of operation of the league for the entire year.
Calling and chairing all Executive meetings.
Calling rain out games and advising the umpires and statistician scheduler so they can be rescheduled.
Obtaining required permits and liability insurance.

The Vice-President is specifically responsible for:

Organizing registration and player evaluations.
Overseeing player ratings and team making process.
Assisting the President in her duties.
Being part of the discipline committee, when needed.
Helping to find spares of equal calibre if needed.

The Treasurer is specifically responsible for:

Presenting a budget plan for approval by the Executive.
Managing all income and expenses according to the budget plan.
Providing a year-end summary of all finances at the Annual General Meeting.
Keeping all financial records.

The Secretary is specifically responsible for:

Keeping records of all meetings.
Drafting newsletters, questionnaires, and any additional documents.
Assisting with document distribution and collection.
Creating team binders.
Assisting in organizing opening night.
Assisting with rain-out games and booking the re-scheduled games into the slots.
Keeping a record of all the scores for each game and the current standings.
Tracking the rain-out games and booking the re-scheduled games into the slots available.
Updating the league website as needed.

The Website Coordinator is specifically responsible for:

Presenting the game schedule for approval by the Executive.
Keeping a record of all the scores for each game and the current standings.
Updating the league website as needed.
Coordinate where needed with the Public Relations Executive.

The Fundraising Coordinator is specifically responsible for:

Coordinating events to fundraise for the league. This is done in partnership with the
Social Director to ensure that any social activities include opportunities to fundraise.
Coordinating volunteers for fundraising events.
Coordination of obtaining sponsors for the league.
Blackburn Funfair:
- Attending Blackburn Funfair planning meetings.
- Coordinating Funfair volunteers for the beer tent and creating a volunteer
- schedule.
Annual Tournament:
- Providing food, beverages and prizes for the annual Tournament food tent.
- Working with Tournament Coordinator to recruit volunteers to help with
- tournament activities.
- Working with Tournament Coordinator to create a schedule of duties for
- tournament volunteers.

The Social Director is specifically responsible for:

Organizing opening night.
Organizing the year end banquet and Annual General Meeting.
Organizing any social events throughout the season.

The Tournament Coordinator is specifically responsible for:

Organizing all aspects of the annual tournament including player registration, team selection, diamond booking, umpire booking, etc.
Coordinating the tournament committee and delegating tasks as needed.
Working with Fundraising Coordinator to recruit volunteers to help with tournament activities.
Working with Fundraising Coordinator to create a schedule of duties for tournament Volunteers.

The Equipment Manager is specifically responsible for:

Ensuring each team is equally equipped at the beginning of the season within budget constraints.
Ensuring there are enough jerseys of the appropriate sizes to supply each team.
Ensuring the first aid kit in the equipment box is well stocked at all times.
Attending to repairs of existing equipment throughout the season.
Organizing the collection of jersey’s at year end.
Arranging for storage of the equipment during the off season.

The Public Relations Executive is specifically responsible for:

Promoting the league throughout the community.
Using available platforms to keep membership up-to-date with league announcements.
Developing messages/announcements for consideration by President and Executive.